Projects or plans fitting into the initial steps of the core process (Steps 1-4) are more likely to have sufficient scope or budget to reconfigure the previous approach and set a course for strong alignment with the Movement and Place Framework throughout the later stages of the project life cycle.
However, the closer a project or plan is to finalisation (Steps 5-6), the more likely it is that project teams have already identified or engaged with stakeholders, prepared a set of potential options or arrived at a preferred option. Regardless of how far advanced your project is, when it comes to communicating a preferred option to the appropriate decision-makers and stakeholders, your project team will need to demonstrate:
A shared understanding of how transport networks are integrated with land use and public space within the study area, and how they serve users’ needs.
Have the right people been involved?
Movement and Place uses a workshop model with a core team leading the process and preparing analyses for discussion and refinement at the workshops. The process is scalable to smaller meetings or larger forums with break-out sessions. The iterative nature of the core process requires regular testing and validation of inputs and outputs relating to the individual steps.
Whether you are at the early stages of a project or plan (policy, master planning, community engagement) or approaching investment decisions, detailed design, or construction, your project or plan will need to have engaged with someone who represents place and movement relevant to the context from the outset. The stakeholders involved will depend on the stage, sensitivity and scale of projects. As a minimum requirement, a project or plan will need to demonstrate to decision-makers that all road users, context-specific place experts, and the general community have been appropriately represented from the outset.
If a different project team or project manager have been involved in previous stages of a project or plan, information on stakeholder engagement and workshops will need to be documented to confirm the right people have been involved at the right time.
More information on evaluating engagement and collaboration in line with the Movement and Place approach is outlined in the Evaluator's Guide to Movement and Place.
Has the project been guided by a shared place-based vision from the outset?
The Movement and Place core process operationalises a ‘vision and validate’ approach, as distinct from the traditional ‘predict and provide’ approach. Vision and validate requires project teams to acquire a refined understanding of movement and place specific to the study area and develop a shared vision for the study area based on this understanding.
As a minimum requirement, project teams need to demonstrate that a place-based vision has been developed through input from all stakeholders, aligning with the strategic intent for the study area and community sentiment, needs and values. The project vision and objectives are not the core team’s exclusive work – they are shaped by representatives of all road users, context-specific place experts and the general community.
Where appropriate, project teams can document the shared place-based vision and hand this over to others for subsequent work stages if necessary. This avoids the risk of project teams at later stages of the project life cycle separating their work from a previously established vision and objectives.
Projects that have focused primarily on movement outcomes can use the iterative nature of the Movement and Place process to incorporate a detailed place analysis. It is never too late to engage with the local community and demonstrate an understanding of the complementary or conflicting relationship between movement and place functions within a study area. If the impact of a project or plan on places has not been adequately considered, projects may be restricted or delayed and will need to provide additional information after project completion.
How will the project improve the built environment?
A good place-based vision is specific and sets the conditions for creating successful places for the people that will use them. The project’s objectives and evaluation criteria need to reflect the pathway for achieving this shared vision. Generally speaking, a project can demonstrate alignment with Movement and Place by selecting both place and movement criteria when measuring progress towards achieving a shared, place-based vision.
For all inflight projects, project managers are encouraged to demonstrate how the Movement and Place built environment indicators have been or are being used to measure and evaluate the options developed. If other, project-specific indicators have been selected, project teams need to consider and demonstrate how they relate to improving each of the five built environment themes. As a minimum, all projects need to demonstrate how each aspect of the built environment themes has been or will be improved to achieve a well-designed built environment, ensuring they focus on both movement and place outcomes.
How will you respond?
Depending on how your project or plan complies with the minimum requirements set out above, you will need to choose one or more of the following approaches:
- Continue as planned
- Delay the project – not necessarily involving a change of scope, but taking more time to engage with stakeholders or evaluate and report against the Movement and Place built environment indicators
- Reframe the project – make minor changes or improvements to the current project and identify things that can potentially be pushed into the next steps – i.e. project requirements post-approval or alternative avenues for handing over to future planning stages
- Change the scope – make a material change to the project budget and scope, but keep the same project fundamentals, e.g. addressing severance along a motorway.
- Go back – rethink the whole approach and start from the beginning
Deciding which approach to take can be influenced by budget, timescale or forces outside the project’s scope or control. Decision-making may need to be cumulative, as a project may need to be delayed once its scope changes, for example. Equally, reframing the project may allow progress to continue as planned if the project team is sure minimum requirements can be identified post-approval. Using the Movement and Place process, it is normal practice for project managers to go back and review and revise a project or plan if something identifies there may be gaps, misunderstandings or previous decisions that can be improved upon.
The greatest benefits and value can be built into a plan or project if a flexible, reflective and iterative Movement and Place approach is adopted from the outset.
Movement and Place aims for a culture of continuous improvement in planning and project development. Project teams are encouraged to reflect on constraints and document problems and lessons learnt in relation to the process, and share these insights with subsequent work streams as well as other project teams. When documenting a decision, detailed information needs to be provided on why the decision was made over others. In this way, each project can build on previous experience, and the project or plan currently being worked on can be better than the last.
Ask the Implementation Board
The Movement and Place Implementation Board guides the application of the Movement and Place Framework in NSW, leading and guiding engagement with the sector in the effective delivery of movement and place outcomes.
One of the key tasks of the Board is to review projects seeking to use a Movement and Place approach in NSW.
Projects can be identified by the Board for review, or project managers can refer their inflight projects to the Movement and Place Implementation Board for advice and input on adopting a Movement and Place approach.
To present your project at one of the monthly Board meetings, get in touch with the Secretariat and arrange an informal meeting to discuss the purpose and content of a project referral.
At the Board meeting, the presentation to the Board will need to provide, as a minimum, a clear direction on what your project team is seeking advice on and the project background and context that will inform that advice.
In most cases, the Board will provide a whole-of-government perspective on the project and suggest mechanisms for aligning with the Movement and Place approach. This could be in the form of using subcommittees to address particular issues or identifying other resources to help resolve issues.
The Board’s comments on your project will be captured and documented in a brief report which will be circulated to the core project team for reference. In some cases, the Board will invite a project team to return and attend a future Board meeting to provide an update on how the project is tracking including how the team has implemented the Board’s advice.
To contact the Implementation Board, please get in touch with the Secretariat.