The stakeholder process map is set over five stages and is a tool for strategic planning that provides deliverables for Aboriginal and/or Torres Strait Islander stakeholder engagement.
The five stages of the stakeholder process map are:
- Stage One: Assessment
- Stage Two: Stakeholder Mapping
- Stage Three: Stakeholder Engagement
- Stage Four: Yarning and Sharing Knowledge
- Stage Five: Evaluation.
Stage One: Assessment
Attend professional development courses that are relevant to Aboriginal and/or Torres Strait Islander engagement.
Assess the parameters of engagement. Have a clear understanding of the role and responsibilities for the project.
Internal and external assessment of engagement practices, cultural gaps, and retrospective evaluation from engagement.
Review and evaluate Movement and Place relationship with Aboriginal and/or Torres Strait Islander stakeholders.
Complete agency cultural audit.
Stage Two: Stakeholder Mapping
Create an Aboriginal and/or Torres Strait Islander stakeholder map.
This should include, but is not limited to:
- Aboriginal and/or Torres Strait Islander community – controlled organisations and their representative bodies.
- Local Aboriginal Land Councils.
- Traditional Owners.
- Aboriginal and/or Torres Strait Islander Community Groups.
- Government departments including Aboriginal Affairs.
- Native Title Claimants.
Stage Three: Stakeholder Engagement
Plan to engage with stakeholders at the earliest stage of the project.
Identify:
- Who to engage.
- When to engage.
- Where to engage.
- Time needed to engage.
Strategically plan the engagement process and stages over the life of the project.
Stage 1. Input into the initial design concepts and process
Stage 2. review of the designs
Stage 3. Evaluation of the project
Recognise challenges to engagement and collaboratively address plans and mitigate challenges.
Map out the strategies to engage with stakeholders by exploring existing open meetings and events.
Record data and reason for engagement.
Stage Four: Yarning Design
Seek agreement with stakeholders that a yarning or knowledge sharing session is required.
Collaborate on the appropriate location for the sessions.
Provide opportunities for in person and virtual sessions.
Engage identified subject matter expert to facilitate or be a culture broker for yarning sessions.
Conduct sharing knowledge sessions in the following order:
- Individual yarning sessions.
- Group sessions.
- Organisational sessions.
Stage Five: Evaluation
Provide opportunities for stakeholders to share feedback e.g., feedback forms or another appropriate medium.
Collect both qualitative and quantitative feedback.
Evaluate Aboriginal and/or Torres Strait Islander stakeholders’ feedback for each project.
Evaluate internal engagement practices and agency systems.
Movement and Place practitioners should fill out pre and post engagement reflection evaluations.